Managing distribution list in Exchange server 2010

This post contains the information on how to manage distribution list in Exchange server 2010. In exchange server 2010, only the universal distribution or the security group can be mail enabled. No other scopes like Local or Global Distribution Groups are supported in Exchange Server 2010. Below are the distribution groups that can be created

• Mail enabled Universal Distribution Group
• Mail enabled universal Security Group
• Dynamic Distribution Group

Now we will have a look at some of the topics related to managing distribution list in exchange server 2010.

How to create a Distribution Group in Exchange Server 2010

New-DistributionGroup -Name “Name of the Distribution Group” -OrganizationalUnit “DomainName.Com/Exchange Distribution Lists” -SAMAccountName “DIstributionGroupAlias” -Type “Distribution”

How to add owner to a distribution group

Set-Group -Identity “DL Group Name” -ManagedBy “Domain Name\UserName” 

How to add Permission to distribution group for Owner

After adding Managedby user on a distribution group, better to give read and write access permission for Owner

Add-ADPermission -Identity “DL Group Name” -User “DomainName\user” -AccessRights ReadProperty, WriteProperty -Properties ‘Member’ 

How to change the owner of a distribution group

Set-DistributionGroup -Identity “DL Group Name” -ManagedBy “DomainName\NewOwnerUser”

Add-ADPermission -Identity “DL Group Name” -User “DomainName\NewOwnerUser” -AccessRights ReadProperty, WriteProperty -Properties ‘Member’ 

How to add a second or additional owner for a distribution group

Giving read and write access permission at active directory level will allow the other user to function as a co owner for a Distribution Group

Set-DistributionGroup -ManagedBy ‘New Onwer Name’,'Old Owner Name’ -Identity ‘Distribution Group Name’

Add-ADPermission -Identity “DL Group Name” -User “DomainName\SecondOwner” -AccessRights ReadProperty, WriteProperty -Properties ‘Member’ 

How to remove additional owner from a distribution group

Remove-ADPermission -Identity “DL Group Name” -User ” DomainName\SecondOwner ” -AccessRights ReadProperty, WriteProperty -Properties ‘Member’ 

How to rename a Display name and Alias Name for a Distribution Group

Set-DistributionGroup -Identity ‘Distribution Group Name’ -DisplayName ‘Enter New Name’ -Alias “New_Alias” 

How to export the members list from a Distribution Group

Get-DistributionGroupMember -Identity ‘Distribution Group Name” | FL Name 

How to add a New Member to the distribution Group

Add-DistributionGroupMember -Identity “Distribution Group Name” -Member “UserName’ 

How to disable or remove a Distribution Group

Disable-DistributionGroup -Identity “Distribution Group Name”

Remove-DistributionGroup -Identity “Distribution Group Name” 

How to mail enable or mail disable a security group

If we have an active directory security group available and if we want to mail enable that security group, we can use the below shell command and email address will be created for that security group

Enable-DistributionGroup –Identity “DL Display Name”

Disable-DistributionGroup –Identity “DL Display Name” 

How to allow external users to send email to the distribution list

Set-DistributionGroup -Identity ‘Distribution Group Name’ -RequireSenderAuthenticationEnabled $True 

How to allow owners to approve or restrict member to join or to leave a Distribution Group

Set-DistributionGroup -MemberJoinRestriction ‘ApprovalRequired’ -MemberDepartRestriction ‘Closed’ -Identity ‘Distribution Group Name’ 

How to allow only few users to send email to distribution list

Set-DistributionGroup -AcceptMessagesOnlyFromSendersOrMembers ‘User Name 1’,’User Name 2′ -RequireSenderAuthenticationEnabled $True -Identity ‘Distribution Group Name’ 

How to restrict few users to send email to distribution list

Set-DistributionGroup -AcceptMessagesOnlyFromSendersOrMembers “All Users” -RequireSenderAuthenticationEnabled $True -Identity ‘Distribution Group Name’ -RejectMessagesFromSendersOrMembers ‘User Name 1’,’User Name 2′  

How to set a Message Moderator to allow emails and to bypass approval from few users

Set-DistributionGroup -ModerationEnabled $true -ModeratedBy ‘Moderator User Name’ -BypassModerationFromSendersOrMembers ‘User don’t require approval’ -Identity ‘Distribution Group Name’ 

How to hide a distribution group from Gloabll Address List

Set-DistributionGroup -Identity ‘Distribution Group Name’ -HiddenFromAddressListsEnabled $true

How to add additional email address to a distribution list

Set-DistributionGroup -Identity ‘Distribution Group Name’ -EmailAddresses ‘SMTP:existingemailaddress’,'smtp:Newemailaddress’ 

How to create a dynamic distribution list

New-DynamicDistributionGroup -Name “Name of DDG” -Alias “Alias_Name” -IncludedRecipients “MailboxUsers,MailContacts” -OrganizationalUnit “DomainName.com/Users” -ConditionalDepartment “DepartmentName1″,”DepartmentName2″ -RecipientContainer “DomainName.com”